What Should You Track In a Superbuy Spreadsheet?

The Essential Fields

Every superbuy spreadsheet needs at least these four fields: Item Name, Seller, Price, and Total. These four pieces of information tell you what you are buying, who from, and how much it costs.

Item Name is the product you want. Be specific. Instead of Shoes, write Nike Air Force 1 Size 10 White. Specific names help you avoid confusion when you have multiple items.

Seller is the store or person selling the item. Record the exact username or store name. If you need to contact them later, you will know exactly who to reach out to.

Price is the item cost before shipping. Total is Price plus Shipping. This total is the number that actually matters because it is what you pay.

The Recommended Fields

Beyond the essentials, there are three fields we strongly recommend: Product Link, Order Date, and Status. These make your spreadsheet significantly more useful.

Product Link lets you click back to the item page. This is useful when you want to check if the price dropped, read new reviews, or buy the item again. Without the link, finding the same item later can take forever.

Order Date and Status work together. When you mark an item as Ordered on June 1st, you can follow up if it has not shipped by June 8th. This timeline tracking prevents orders from getting lost.

Optional Fields for Power Users

Once you are comfortable with the basics, consider adding optional fields. Notes is the most useful optional field. Use it for sizes, colors, special instructions, or reminders about the seller.

Seller Rating helps you build a trust database over time. After each purchase, rate the seller. Over months, you will know exactly which sellers to return to and which to avoid.

Tracking Number and Expected Delivery are great for impatient shoppers. When you have a tracking number, you can follow your package in real time. The expected delivery date helps you plan around arrivals.

What Not to Track

Some fields add clutter without value. Avoid tracking payment method in your spreadsheet unless you have a specific reason. Payment info is usually stored in your email or payment app.

Also avoid over-tracking. If you have 20 columns but only use 5, the extra columns become visual noise. Start with the essentials. Add columns only when you actually need them.

The best superbuy spreadsheet is the one you actually use. A simple 5-column sheet that you update daily is better than a 20-column sheet that you ignore.